Why Should You Export Contact Form 7 Data?
Exporting form data allows you to:
- Store Data Safely: Ensure you have a backup of your form submissions.
- Analyze User Interactions: Analyze form submissions to improve customer service or marketing strategies.
- Follow Up with Leads: Use the exported data to follow up with potential clients or customers.
- Comply with Regulations: Ensure compliance with data retention regulations by keeping form submissions for a required period.
Method 1: Export Contact Form 7 Submissions Using the Flamingo Plugin
Flamingo is a plugin designed to store all form submissions made through Contact Form 7. It offers an easy-to-use interface for exporting form data in CSV format, making it the ideal choice for exporting form submissions.
Step 1: Install and Activate Flamingo
- From your WordPress dashboard, go to Plugins > Add New.
- Search for “Flamingo” in the search bar.
- Click Install Now, and once the plugin is installed, click Activate.
Step 2: Configure Flamingo to Store Form Data
Once activated, Flamingo will automatically store all form submissions. You don’t need to configure it, just install and forget it.
Step 3: Export Form Data Using Flamingo
- Go to Flamingo > Inbound Messages in your WordPress dashboard.
- Here, you’ll find a list of all the form submissions.
- Select the submissions you want to export.
- Click Export at the top of the page. Flamingo will generate a CSV file with the selected form data.
Step 4: Download Your Exported CSV File
After exporting, you can download the CSV file and open it in Excel, Google Sheets, or any other spreadsheet software for further analysis or storage.
Method 2: Export Contact Form 7 Data Using Google Sheets Integration
For those who prefer an automated and real-time solution, integrating Google Sheets with Contact Form 7 is a great choice. This method allows you to send form data directly to Google Sheets, which you can then export whenever necessary.
Step 1: Install the Google Sheets Plugin for Contact Form 7
- In your WordPress dashboard, go to Plugins > Add New.
- Search for “Contact Form 7 to Google Sheets” and click Install Now.
- After installation, click Activate.
Step 2: Set Up the Google Sheets Integration
- Go to Contact Form 7 > Google Sheets in your dashboard.
- Follow the setup instructions to authenticate your Google account and grant the plugin necessary permissions.
- Create a new Google Sheet where your form data will be stored.
Step 3: Map Form Fields to Google Sheets Columns
- After connecting to your Google Sheets account, map each form field (like Name, Email, and Message) to the corresponding columns in Google Sheets.
- Save your settings to ensure the data flows properly.
Step 4: Export Data from Google Sheets
- Once form data starts populating your Google Sheet, open the sheet.
- Go to File > Download and choose the format you need (CSV, Excel, etc.).
This method ensures you have a live view of the data and the ability to export it whenever you need.
Method 3: Manual Export via Email Notifications
If you prefer a simple approach, you can receive form submissions directly in your inbox and manually export the data to a spreadsheet.
Step 1: Set Up Email Notifications in Contact Form 7
- Go to Contact > Contact Forms in your WordPress dashboard.
- Edit the form and go to the Mail tab.
- Add the recipient email address where you want to receive the form submissions.
- Customize the email body to include form fields such as
[your-name]
,[your-email]
, and[your-message]
.
Step 2: Export Data Manually
Whenever a user submits a form, you will receive the data in your email inbox. You can then copy the information and paste it into a spreadsheet for further processing.
While this method lacks automation, it’s a good option for small websites with infrequent submissions.
Need Expert Help with Contact Form 7 Export?
Hire a certified WordPress expert from Codeable to help you set up custom export features and automate your form submissions.
Method 4: Using Third-Party Plugins for Exporting Data
There are several third-party plugins designed to give you more control and advanced features for exporting Contact Form 7 submissions. Here are two popular plugins:
1. Contact Form 7 Database Addon – CFDB7
CFDB7 saves all form submissions directly into your WordPress database, making it easy to export them as CSV files. It offers additional features like filtering and searching, allowing for more precise exports.
Step 1: Install and Activate CFDB7
- Go to Plugins > Add New in your WordPress dashboard.
- Search for “CFDB7” and click Install Now.
- Once installed, click Activate.
Step 2: Export Form Submissions
- After activating the plugin, go to CFDB7 > Entries in your dashboard.
- Select the entries you want to export and click Export to generate a CSV file.
2. WPForms: Advanced Form Data Export Options
WPForms is another popular form plugin that allows for easy form creation and advanced export features. It has a user-friendly interface and includes built-in export functionality.
WPForms allows you to create forms and store submissions directly in your WordPress database, making it easier to export and manage your data. Here’s a more detailed look at exporting data using WPForms:
Step 1: Install WPForms Plugin
- In your WordPress dashboard, go to Plugins > Add New.
- Search for WPForms.
- Click Install Now, then click Activate once the installation is complete.
Step 2: Create a Form with WPForms
- Go to WPForms > Add New in your WordPress dashboard.
- Select a form template or start with a blank form.
- Add the necessary fields (e.g., Name, Email, Message).
Step 3: Collect Form Data
WPForms automatically stores form submissions in the WordPress database. You can view submissions by going to WPForms > Entries.
Step 4: Export Form Data
- In the WPForms dashboard, navigate to Entries for the specific form you want to export.
- You’ll see an option to filter submissions by date or specific fields.
- Once the filters are set, click Export to generate a CSV file with the filtered form data.
WPForms makes it easy to export form submissions directly from your WordPress dashboard, and you can even automate the process of exporting data periodically using integrations with third-party tools like Zapier.
Additional Export Features with WPForms
- Scheduled Exports: WPForms allows you to schedule exports automatically to be sent to your email at regular intervals. This is perfect if you want to receive form data on a routine basis.
- Filters for Export: WPForms provides filters to export only specific types of submissions, such as submissions from a specific date range or form field value.
- Integrations: WPForms integrates with popular tools like Google Sheets, Mailchimp, and Salesforce, allowing you to automate the export process further.
FAQ: Common Questions About Exporting Contact Form 7 Data
How do I filter form submissions before exporting?
With the Flamingo plugin, you can filter submissions based on certain parameters, such as form field values or submission date, before exporting them. This helps when you only need a specific set of data.
Can I automate the export of Contact Form 7 submissions?
Yes, you can automate the export of submissions by using Google Sheets integration. With this method, form submissions are automatically added to Google Sheets in real-time, allowing you to export data at any time without manual intervention.
How do I export form submissions to a PDF?
While Contact Form 7 doesn’t support exporting directly to PDF, you can export form data to CSV or Google Sheets and then use external tools like Excel or Google Sheets to generate PDF reports.
Can I export Contact Form 7 submissions in bulk?
Yes, both Flamingo and CFDB7 allow you to export multiple submissions in bulk. This is particularly useful when you need to download a large set of data quickly.
How do I prevent data loss when exporting form submissions?
Make sure to regularly export your form submissions and back them up, especially if you’re dealing with sensitive information. Consider automating the process through Google Sheets to keep your data synced and secure.
Is there a way to export form submissions without using plugins?
While Contact Form 7 doesn’t offer an export feature by default, you can still export form data manually by setting up email notifications and copying the data from your inbox to a spreadsheet. However, this method can become time-consuming with high volumes of submissions.
Need Expert Help with Contact Form 7 Exports?
Hire a certified WordPress expert from Codeable to help you set up custom export features and automate your form submissions.